privacy policy

Privacy Policy

Last updated: 10 October 2026

The Flux Review respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit www.thefluxreview.com contact us, subscribe to our mailing list, submit work, purchase a magazine, book an editorial service or otherwise interact with The Flux Review.

1. Who We Are

The Flux Review is an independent arts and culture publication producing printed and online editorial content, artist interviews, critical reviews, features, profiles and related publishing services.

For the purposes of UK data protection law, The Flux Review is responsible for deciding how and why your personal information is used.

References in this Privacy Policy to “The Flux Review”, “we”, “us” or “our” refer to The Flux Review and its operators.

You can contact us at:

The Flux Review
Email: lisa@thefluxreview.com
Website: www.thefluxreview.com

2. The Information We May Collect

Depending on how you interact with us, we may collect information including:

  • your name;
  • email address;
  • postal address;
  • telephone number where supplied;
  • billing and delivery information;
  • information relating to purchases or bookings;
  • correspondence between you and The Flux Review;
  • information supplied through website forms;
  • newsletter subscription information;
  • artist biographies and statements;
  • CVs and professional information;
  • website and social media links;
  • photographs, portraits and artwork images;
  • interview and Q&A responses;
  • information supplied for critical reviews, features or articles;
  • submission information;
  • invoice and payment-related records; and
  • technical information relating to your use of our website.

We may also receive information that you voluntarily provide when contacting us by email, through social media or through another communication channel.

3. Information About Artists and Contributors

Artists, writers, photographers, interviewees and other contributors may provide information for publication.

This may include:

  • your name or professional name;
  • biography;
  • artistic practice and career information;
  • exhibition history;
  • education and qualifications;
  • awards or professional achievements;
  • photographs;
  • artwork images;
  • website and social media information;
  • interview responses; and
  • other information you have asked or authorised us to publish.

Information intended for publication may remain publicly accessible as part of The Flux Review’s editorial archive.

Please do not provide personal information that you do not want published as part of an agreed article, interview, profile or feature.

4. How We Collect Information

We may collect personal information directly from you when you:

  • contact us;
  • submit an enquiry;
  • complete a website form;
  • make a purchase;
  • book an editorial service;
  • submit work for consideration;
  • participate in an interview or Q&A;
  • commission a critical review;
  • subscribe to our newsletter;
  • enter into correspondence with us; or
  • otherwise provide information directly to The Flux Review.

We may also obtain professional information about artists, contributors or industry figures from publicly available sources such as:

  • official artist websites;
  • gallery websites;
  • professional profiles;
  • social media accounts;
  • press releases;
  • exhibition listings; and
  • other publicly available arts and cultural sources.

Where appropriate, we may use publicly available professional information when considering potential editorial coverage or contacting people in a professional capacity.

5. How We Use Your Information

We may use personal information to:

  • respond to enquiries;
  • process magazine orders;
  • arrange delivery of printed magazines;
  • process bookings;
  • provide editorial and publishing services;
  • prepare interviews, profiles, critical reviews and features;
  • assess submissions;
  • communicate with artists and contributors;
  • issue invoices and maintain financial records;
  • administer our website;
  • manage newsletter subscriptions;
  • send relevant communications where permitted;
  • maintain editorial and publication records;
  • prevent fraud or misuse of our website;
  • comply with legal and regulatory requirements; and
  • establish, exercise or defend legal claims where necessary.

We will only use personal information where we have a lawful basis for doing so.

6. Our Lawful Bases for Using Personal Information

Depending on the circumstances, we may rely on one or more of the following lawful bases.

Contract

We may process your information where this is necessary to provide something you have purchased or commissioned from us.

For example, this may include:

  • processing an order;
  • delivering a magazine;
  • producing an interview;
  • preparing a critical review;
  • producing a magazine feature; or
  • providing another agreed editorial service.

Legitimate Interests

We may process information where it is necessary for our legitimate business and editorial interests and those interests are not overridden by your rights.

This may include:

  • responding to professional enquiries;
  • maintaining business and editorial records;
  • assessing potential contributors;
  • researching artists or cultural figures from publicly available sources;
  • maintaining publication archives;
  • protecting our website and business; and
  • communicating with professional contacts where appropriate.

Consent

We may rely on your consent for certain activities, particularly where you actively choose to:

  • subscribe to an email newsletter;
  • receive particular types of marketing communication; or
  • accept non-essential website cookies.

Where we rely on consent, you may withdraw it at any time.

Legal Obligation

We may process information where necessary to comply with legal obligations, including accounting, tax or other regulatory requirements.

7. Magazine Orders and Payments

When you order a printed copy of The Flux Review, we may collect the information necessary to process your order, including your name, email address, postal address and order information.

Where you choose to pay using PayPal, PayPal will process your payment information.

The Flux Review does not receive or store your complete PayPal login details or full payment card information.

We may receive limited information from PayPal that is necessary to confirm and administer your payment, such as:

  • your name;
  • email address;
  • transaction reference;
  • payment status;
  • amount paid; and
  • other limited transaction information.

PayPal processes your information in accordance with its own privacy policy.

8. Editorial Services and Submissions

If you submit work or purchase an editorial service, we may retain information necessary to manage the commission and maintain an appropriate record of the work provided.

This may include:

  • correspondence;
  • supplied images;
  • biographies;
  • interview responses;
  • CVs and professional information;
  • invoices;
  • editorial drafts;
  • publication records; and
  • other supporting material you provide.

Material supplied for publication may be retained for editorial and archive purposes after publication.

9. Newsletter and Email Marketing

The Flux Review uses Brevo to manage its newsletter and email marketing communications.

If you subscribe to our mailing list, your name, email address and subscription information may be stored and processed through Brevo.

We may use this information to send:

  • newsletters;
  • publication announcements;
  • submission opportunities;
  • new interviews and features;
  • editorial updates; and
  • other relevant information about The Flux Review.

Where consent is required, we will only send marketing communications where you have actively agreed to receive them.

Brevo may process information relating to the delivery and use of our emails, including information such as:

  • whether an email has been delivered;
  • whether an email has been opened;
  • whether links within the email have been clicked; and
  • your subscription or unsubscribe preferences,

where these features are enabled.

You can unsubscribe at any time using the unsubscribe link included in our emails or by contacting us directly.

We may retain limited information about people who unsubscribe so that we can respect their request not to receive future marketing communications.

10. Contacting Artists and Professional Contacts

The Flux Review may occasionally contact artists, curators, galleries, writers or other arts professionals regarding editorial opportunities, interviews, submissions or matters relevant to their professional activities.

Where professional contact information has been obtained from a public source, we will consider whether its use is appropriate and lawful before contacting you.

You may ask us not to contact you again at any time.

Where electronic communications amount to direct marketing, we will comply with applicable UK privacy and electronic communications requirements.

11. Sharing Your Information

We do not sell your personal information.

We may share limited personal information with trusted third parties where reasonably necessary to operate The Flux Review and provide our services.

These may include:

  • Brevo, which we use for newsletter subscriptions and email communications;
  • PayPal, which we use to process certain payments;
  • website hosting and IT service providers;
  • printers;
  • postal and courier companies;
  • designers, editors or contributors working on a publication;
  • accounting or bookkeeping providers; and
  • professional advisers where necessary.

Brevo

If you subscribe to The Flux Review’s mailing list or receive email communications through our newsletter system, your name, email address and subscription information may be processed by Brevo.

Brevo may also process information relating to email delivery, email opens, links clicked and subscription preferences, where those features are enabled.

Brevo processes this information in accordance with its own privacy policy and applicable data protection requirements.

You can unsubscribe from marketing emails at any time using the unsubscribe link included in our emails.

PayPal

Where you choose to make a payment using PayPal, PayPal will process your payment information.

The Flux Review does not receive or store your complete PayPal login details or full payment card information.

PayPal may collect and process information such as your name, email address, billing information, payment details and transaction information in accordance with its own privacy policy.

We may receive limited information from PayPal that is necessary to confirm and administer your payment, such as your name, email address, transaction reference, payment status and amount paid.

We may also disclose personal information where required by law or where reasonably necessary to protect our legal rights.

Any third party receiving information should only receive information that is necessary for the relevant purpose.

12. International Transfers

Some of the third-party services used by The Flux Review, including Brevo and PayPal, may process or store personal information outside the United Kingdom.

Where personal information is transferred internationally, we will take reasonable steps to ensure that appropriate safeguards are in place where required by applicable data protection law.

13. How Long We Keep Personal Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including where we need to satisfy legal, accounting, contractual or editorial requirements.

Different information may therefore be retained for different periods.

For example:

  • customer and transaction records may be retained where required for accounting or tax purposes;
  • correspondence may be retained while relevant to an ongoing service or professional relationship;
  • newsletter information may be retained while you remain subscribed;
  • suppression records may be retained where necessary to ensure that people who have unsubscribed are not contacted again;
  • unsuccessful submissions may be deleted when no longer required; and
  • published interviews, reviews, features and associated editorial records may be retained as part of The Flux Review’s publication archive.

We periodically review the information we hold and delete or anonymise personal information where it is no longer required.

14. Published Editorial Content

The Flux Review operates an editorial archive.

Articles, interviews, profiles, reviews and other material published online or in print may remain available after the original publication date.

If personal information has been published as part of legitimate journalistic or editorial activity, requests to remove or amend that information will be considered individually.

The existence of a data protection right does not necessarily mean that published editorial material must automatically be removed, particularly where other legal rights or exemptions apply.

If you believe published information about you is inaccurate or creates a privacy concern, please contact us.

15. Cookies and Website Technology

The Flux Review website may use cookies and similar technologies.

Cookies are small files placed on your device that may be used to:

  • make the website function correctly;
  • remember preferences;
  • understand how visitors use the website;
  • measure website performance; and
  • support third-party services embedded within the website.

Some cookies are necessary for the website to work.

Other cookies, such as analytics, advertising or certain third-party cookies, may require your consent before they are placed on your device.

Where consent is required, you should be able to choose whether to accept those cookies.

Further information may be provided in our separate Cookie Policy or cookie settings tool.

16. Third-Party Websites

Our website may contain links to websites operated by third parties, including artists, galleries, cultural organisations, social media platforms and other services.

The Flux Review is not responsible for the privacy practices, content or security of external websites.

If you follow a third-party link, you should review that organisation’s privacy policy.

17. Security

We take reasonable organisational and technical measures to protect personal information against:

  • unauthorised access;
  • loss;
  • misuse;
  • alteration;
  • disclosure; and
  • destruction.

However, no internet-based system can be guaranteed to be completely secure.

18. Your Data Protection Rights

Depending on the circumstances, UK data protection law may give you rights including:

  • the right to be informed about how your information is used;
  • the right to request access to personal information we hold about you;
  • the right to ask us to correct inaccurate information;
  • the right to ask us to delete personal information in certain circumstances;
  • the right to request restriction of processing in certain circumstances;
  • the right to object to certain uses of your personal information;
  • the right to data portability in certain circumstances; and
  • the right to withdraw consent where processing is based on consent.

These rights are not absolute and may not apply in every circumstance.

For example, legal, contractual, journalistic or archival considerations may affect whether a particular request can be fulfilled.

To exercise a data protection right, please contact:

lisa@thefluxreview.com

We may need to confirm your identity before responding to a request.

19. Complaints

If you have concerns about how The Flux Review uses your personal information, please contact us first so that we can try to resolve the matter.

You also have the right to make a complaint to the Information Commissioner’s Office, the UK’s data protection regulator.

Information about making a complaint is available at www.ico.org.uk.

20. Children

The Flux Review is primarily intended for an adult and professional arts audience.

We do not knowingly use our website to collect personal information from children for marketing purposes.

If a person under the age of 18 is participating in editorial content, we may require appropriate consent or authorisation depending on the circumstances.

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

  • our website;
  • our services;
  • the third-party services we use;
  • the way we process personal information; or
  • applicable legal requirements.

The latest version will be published on this website with the date it was last updated.

22. Contact Us

For questions about this Privacy Policy or about how your personal information is handled, please contact:

The Flux Review
Email: lisa@thefluxreview.com
Website: www.thefluxreview.com